RefWorks Roundup

Exporting from QSearch used to be by text file but direct export is now available. Just

• Do your search and save the references you want by clicking on the basket icon.
• Click on My QSearch on the top toolbar and select the references you want to export to RefWorks.
• Click on Selected then click on Save.
• In Record format, choose RefWorks and click on Save.
• Log in to your RefWorks account.
• Your records should appear in the Last Imported Folder.

Search Tip: the CrossSearch function in QSearch is only meant for basic searches. For best results, search each database individually using its native interface.

We’ve been asked a number of times if you can import references from PubMed into RefWorks.  Well, the answer is yes! Just follow these instructions:

• In the PubMed search results screen, mark the items you want to export
• Change the Display drop-down menu to MEDLINE
• Change the Send to drop-down menu to File
• Save the file
• Go to your RefWorks account
• Select References followed by Import
• In Import Filter/Data Source select Queen’s University Belfast
• In Database, specify PubMed
• Select Import Data from the following Text File
• Click on Browse to find your file and open it
• Click on Import

At the latest RefWorks training course, we were asked about whether it is possible to convert references from an Excel or Word file and import them into your RefWorks Database.

The answer is ‘yes’ although it is a bit time consuming.   A full set of instructions can be found at:

http://www.refworks.com/userlog/support/Converting%20Access%20Excel%20Word.pdf

Some databases allow you to export your references directly to RefWorks but others require you to save your references as a file then manually import it. The Importing From Online Data Vendors webpage tells you which databases export directly and which require you to save and import a file.

If you’re using a database where you must save and import a file, always select the Queen’s University Belfast import filter. (Import filters tell RefWorks how to interpret the data that is being imported.) Then, select the relevant database from the drop-down list beneath Import Filter/Data Source. This list contains all the databases to which the University has a subscription that don’t have a direct export option so require you to manually import a saved file.

If you have already started keeping a record of your references, you can import data from other bibliographic management software, e.g. EndNote, ProCite or ReferenceManager, into RefWorks. It is also possible to convert and import Excel files. Contact the RefWorks Support Group for details.